Production Workflow Management (35%)

• Oversee daily production schedule and workflow optimisation
• Coordinate with Project Managers to plan and prioritise job execution
• Monitor job progress and manage resource allocation
• Ensure accurate interpretation and implementation of job specifications
• Implement and maintain efficient filing and job tracking systems
• Troubleshoot production challenges and implement solutions
• Balance multiple deadlines whilst maintaining quality standards
• Coordinate with installation teams for project completion

Team Leadership & Development (25%)

• Manage, motivate and lead the production team
• Conduct regular one-to-one meetings and performance reviews
• Identify training needs and coordinate skill development
• Ensure appropriate staffing levels and schedule management
• Monitor and support team wellbeing
• Foster a collaborative and positive work environment
• Maintain clear communication channels within the team
• Handle team concerns and conflicts effectively
• Implement and oversee health and safety procedures in production areas 

Quality Control & Technical Management (20%)

• Establish and maintain quality control procedures
• Oversee equipment maintenance schedules and records
• Conduct regular quality audits and implement improvements
• Maintain and calibrate printing equipment
• Keep up to date with industry developments and technologies
• Implement new technologies and processes to improve efficiency
• Ensure colour consistency across all printing equipment
• Oversee material testing and quality assessment

Resource & Inventory Management (15%)

• Manage stock levels and implement inventory control systems
• Oversee procurement of materials and supplies
• Monitor and control wastage
• Maintain relationships with key suppliers
• Negotiate with suppliers for optimal pricing and service
• Ensure accurate stock tracking and reporting
• Implement efficient storage and handling procedures
• Monitor and report on resource utilisation

Business Operations & Reporting (5%)

• Generate and analyse production efficiency reports
• Monitor and report on KPIs
• Contribute to budgeting and cost control measures
• Identify and implement process improvements
• Participate in management meetings and strategic planning
• Ensure compliance with company policies and procedures
• Maintain accurate production records and documentation
• Contribute to environmental and sustainability initiatives

Required Skills & Experience

• Proven experience in print production management
• Strong technical knowledge of large format printing processes and equipment
• Excellent team leadership and people management skills
• Strong problem-solving and decision-making abilities
• Proficient in production management software and systems
• Understanding of colour management and quality control processes
• Experience with inventory management and stock control
• Strong organisational and time management skills
• Excellent communication and interpersonal skills
• Health and safety awareness and implementation experience

Financial Authority

• Authority to order standard production materials within agreed limits
• Equipment maintenance and repair approval within set parameters
• Staff overtime authorisation
• Training and development budget management
• Capital expenditure recommendations to Director

Key Performance Indicators

• Production efficiency metrics
• Team performance and development
• Quality control standards maintenance
• Equipment uptime and maintenance records
• Stock management efficiency
• Waste reduction targets
• Customer satisfaction levels (production quality)
• Health and safety compliance
• Team retention and satisfaction
• Budget management

 
Working Relationships

• Reports to: Director
• Direct Reports: Production Operatives
• Key Internal Interfaces: Project Managers, Marketing Manager
• External Interfaces: Suppliers, Equipment Maintenance Providers, Training Providers

 
Growth Opportunities

• Development of advanced production management skills
• Implementation of new technologies and processes
• Enhanced team leadership capabilities
• Contribution to business strategy and growth
• Professional development through industry training and certifications

If you would like to apply for or require more information on the role please email the Office Manager at michael@beautifuco.uk

To apply, please include the following in your email:

• Covering letter – tell us what you would bring to the role that no one else would
• Your availability
• Salary expectations
• CV – no more than 2 pages please
• Your print/design portfolio or link to one

Deadline for applications – there is no deadline for applications. Applications will be reviewed upon receipt and interviews arranged for successful candidates.

In order to comply with the GDPR, Simply Beautiful Print Ltd.  will process candidate’s and employee’s personal data in accordance with the data protection principles, namely:

1. Personal data shall be processed fairly and lawfully.
2. Personal data shall be obtained only for candidate registration purposes, and shall not be further processed in any manner incompatible with that.
3. Personal data shall be adequate, relevant and not excessive in relation to the purpose or purposes for which they are processed.
4. Personal data shall be accurate and, where necessary, kept up to date.
5. Personal data processed for candidate registration shall not be kept for longer than is necessary.
6. Personal data shall be processed in accordance with the rights of data subjects.
7. Appropriate technical and organisational measures shall be taken against unauthorised or unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data.

Purposes for which Personal Data may be held

Personal data relating to employees may be collected primarily for the purposes of:

• Recruitment, promotion, training, redeployment and/or career development;
• Administration and payment of wages;
• Calculation of certain benefits including pensions;
• Disciplinary or performance management purposes;
• Performance review;
• Recording of communication with employees and their representatives;
• Compliance with legislation;
• Provision of references to financial institutions, to facilitate entry onto educational courses and/or to assist future potential employers; and
• Staffing levels and career planning.

Simply Beautiful Print considers that the following personal data falls within the categories set out above:

• Personal details including name, address, age, status and qualifications. Where specific monitoring systems are in place, ethnic origin and nationality will also be deemed as relevant;
• References and CVs;
• Emergency contact details;
• Notes on discussions between management and the employee;
• Appraisals and documents relating to grievance, discipline, promotion, demotion or termination of employment;
• Training records;
• Salary, benefits and bank/building society details; and
• Absence and sickness information.

Simply Beautiful Print will review the nature of the information being collected and held on an annual basis to ensure there is a sound business reason for requiring the information to be retained.

Sensitive Personal Data

Sensitive personal data includes information relating to the following matters:

• The employee’s racial or ethnic origin;
• His or her political opinions;
• His or her religious or similar beliefs;
• His or her trade union membership;
• His or her physical or mental health or condition;
• His or her sex life; or
• The commission or alleged commission of any offence by the employee.

To hold sensitive personal data, the Company must additionally satisfy a sensitive data condition. The most appropriate condition for employment purposes is that the processing is necessary to enable Simply Beautiful Print to meet its legal obligations (for example, to ensure health and safety or to avoid unlawful discrimination).

 Responsibility for the Processing of Personal Data

Aimee Davies is the Data Controller responsible for ensuring all personal data is controlled in compliance with GDPR May 2018.

Employees who have access to personal data must comply with the companys Policy and adhere to the procedures laid down by the Data Controller. Failure to comply with the Policy and procedures may result in disciplinary action up to and including summary dismissal.

Use of Personal Data

To ensure compliance GDPR and in the interests of privacy, employee confidence and good employee relations, the disclosure and use of information held by the Company is governed by the following conditions:

• Personal data must only be used for one or more of the purposes specified in this Policy;
• Company documents may only be used in accordance with the statement within each document stating its intended use; and
• Provided that the identification of individual employees is not disclosed, aggregate or statistical information may be used to respond to any legitimate internal or external requests for data (e.g., surveys, staffing level figures); and
• Personal data must not be disclosed, either within or outside the Company, to any unauthorised recipient.

Personal Data Held for Equal Opportunities Monitoring Purposes

Where personal data obtained about candidates is to be held for the purpose of equal opportunities monitoring, all such data must be made anonymous.

Disclosure of Personal Data

Personal data may only be disclosed outside the Company with the employee’s written consent, unless disclosure is required by law or where there is an immediate danger to the employee’s health.

Accuracy of Personal Data

The Company will review personal data regularly to ensure that it is accurate, relevant and up to date.

In order to ensure Simply Beautiful Print’s files are accurate and up to date, and so that Simply Beautiful Print is able to contact the employee or, in the case of an emergency, another designated person, employees must notify the Company as soon as possible of any change in their personal details (e.g., change of name, address; telephone number; loss of driving licence where relevant; next of kin details, etc).

Personnel update forms will be issued to all employees on an annual basis for the purposes of ensuring the data is up to date and accurate. Employees will be entitled to amend any incorrect details and these corrections will be made to all files held on Simply Beautiful Print’s information systems. In some cases, documentary evidence, e.g., qualification certificates, will be requested before any changes are made. Once completed, these records will be stored in the employee’s personnel file.

Access to Personal Data (“Subject Access Requests”)

Candidates and employees have the right to access personal data held about them. Simply Beautiful Print will arrange for you to see or hear all personal data held about you within 40 days of receipt of a written request. As is the maximum allowed by law, an administration charge of £10 may apply.

A full copy of the company’s GDPR policy can be found in the footer menu on every page of the website. This outlines the security measures that we take to protect your data.